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Booking Travel

Overview

If you are traveling for work, you need to follow steps outlined below to be reimbursed:

  1. Log into Concur
  2. Create a Travel Approval Request
  3. Once approved, select and book a reasonable flight for your travel
  4. Book a hotel for your travel (typically not done through Concur)
  5. Travel to your destination and keep all receipts!

Rules

  • Pick reasonably priced flights + lodging. Our travel allowance is limited!
  • When booking flights, it's often useful to (a) specify +/- 12 hours start and end time and (b) sort by flight duration.
  • When booking lodging, start by looking at the discounted hotel block offered by the venue. If its competative rates with surrounding hotels, then try to snag a room.
  • For lodging, it is expected that rooms are shared.
  • (Optional) You can book flights under the university's "Ghost Card" on Concur to avoid charging your own credit / debit card.
  • If you are unsure about what worktag to issue your travel under, please contact me.

After Travel

  • Within 30 days, you must go back into Concur and file an expense report.
  • This includes enumerating all major costs and uploading receipts.
  • You can claim per-diem by following this process: How to file Per Diem

Notes

  • If you do not want to place any expenses on your personal card, you can elect to get a Travel Card (T-Card). T-Cards can be used for all travel related expenses, but come with strict rules for use --- so just be careful.

  • Concur Login

  • UMD Travel Arrangements
  • How to file Per Diem